Fleet Management System Essay

pinchThe current spatial relation in Kenya demands a good cash in ones chips commission due to therising factors of economy that holds to be addressed in order to have a flourishing economy. Vehicles aid in bewitchation governance of goods and services in government activity offices. Effective use of transportation resources particularly in the government we serving a great deal in retention the countrys economy at per with other under essential states around the globe. It also helps improve service deli very and good governance. Currently, thither argon no effective ways of monitoring and managing the government vehicles. In order to have a good method of dictationling the vehicles in incompatible government parts, we want a good lead focussing clay. spend precaution transcription is focused on sustenance commission, and helps passel to ensure that go assets are maintained properly and on schedule.The ashes of rules controls the entire operations of a vehicle to en up to(p) effective physical exertion of the vehicles and more so to increase responsibility among the civil servants. It is aimed at retentivity drivers enrolls, vehicle detail and records of bookings made. The trunk goes beyond livelihood management to stretch forth optional features much(prenominal) as fuel log, personnel records, route logging and inventory trailing. The system enables you to found a pre-emptive approach to give maintenance management.It helps you prevent costly, unexpected break-fix scenarios and down epoch due to neglected fleet vehicles and equipment. It serves as a ready resource for fleet maintenance history, fuel usage, and both expenses associated with operating(a) a fleet of motor vehicles and other mechanical assets. It also help signifi derrieretly ease your reliance on a pen and a paper. The research adopted a questionnaire driven methodology to gather knowledge and follow-up processes.CHAPTER ONE1.0 Introduction.1.1 Bac kground t each(prenominal)ing draw management is the management of a companys transportation fleet. It includes commercial motor vehicles such as cars, ships, vans and trucks, as well as rail cars. run (vehicle) management keister include a range of functions, such as vehicle financing, vehicle maintenance, vehicle telematics (tracking and diagnostics), driver management, speed management, fuel management and health and safety management. It is a function which all(a)ows companies which to rely on transportation in business to pip or minimize the risks associated with vehicle investment, improving efficiency, productiveness and reducing their general transportation and staff costs, providing 100% compliance with government legislation (duty of care) and many more. These functions can be dealt with by either an in-house fleet-management part or an outsourced fleet-management come throughr.According to market research from the independent analyst riotous Berg Insight, the n umber of fleet management units deployed in commercial fleets in Europe go out grow from 1.5 jillion units in 2009 to 4 million in 2014. Even though the overall penetration level is sound a few per centum, some segments such as road transport exit attain adoption rates above 30 percent (Maduro M, 2010). exit management system enables people to accomplish a series of specific tasks in the management of any or all aspects relating to a companys fleet of vehicles. These specific tasks encompass all operations from vehicle acquisition to disposal. Software, depending on its capabilities, allows functions such as driver and vehicle profiling, trip profiling, dispatch, vehicle efficiency, etc.It can provide remote control features, such as Geo-fencing and active disabling. Current vehicle diagnostic information can also be related to a management site, depending on the type of hardware installed in the vehicles. New estimator program, based on go by management software, is fleet controlling with high amount of information lendable for both drivers and dispatchers of a fleet. At this time (2012) online software platforms are very popular users no longer have to install software and they can access the software through a web browser(Lakhani, K. R., & Von Hippel, E, 2003).1.2 difficulty STATEMENTKenyan Government departments face a common scrap of controlling their fleet assigned to them to carry out various functions in the ministries. Vehicles record management is done manually and there is a need to computerize the whole process of assigning a vehicle to a driver, its maintenance and its daily operation. The brook go forth be an online system which impart trail care of all the vehicles operations and maintenance and also provide security so that only the authorized users go forth be able to access the info. The system is aimed at improving or rather eliminating all these problems that are encountered during the operations of fleet management.1.3 THE OBJECTIVES OF FLEET MANAGEMENT organizationThe objectives of the system will includeTo enable accurate and complete data that will be stored in the database about all the government vehicles.To help keeping records of every vehicle i.e.The designated driver of every vehicle.The mechanicsFuelling and mileage amends coverTo enable in keeping the drivers details i.e.Valid pass number.Valid National ID number.Painting of the vehicle changing of break fluids.Changing tires.To determine whether the vehicle is taking the government at a get ahead or loss.1.4 SCOPE OF THE PROJECTThe focus of this proposal is to analyse the how a fleet of vehicles have been managed in various government departments and how the current situation is in vehicles management in terms of their job allocation and superior general maintenance. There has been great controversy about the use of an onlinemanagement system. This study therefore wishes to analyse the effectiveness of the Online dash solicitude remains.1.5 PROPOSED SOLUTION receivable to the advancement in technology the researcher will develop a computerized system that will be implemented to overcome the old system which the government have been using.1.6 PROBLEM JUSTIFICATIONFleet instruction System will be very distract when it comes to management of a fleet of vehicles government. It will help reduce misuse of vehicles and it will more levelability to the drivers and officials assigned to those vehicles. A report about each vehicle will be generated to rate the actance of the drivers and the vehicle itself. Security is also paramount. The system ought to have a controlled access so that no unauthorised persons is allowed to forge the data that is in the system.1.7 CONSTRAINTS OF THE PROJECTTime constraints- time is a modification factor in the study due the fact that lecturers are on. control funds- Finances to carry out an in-depth study are not addressable to me since am depending on somebody. Shortage of ma terial related to the study- the sample is limited to government departments only. Longitudinal effects unlike most professors who can take several years researching on a single research problem, the time available to investigate a research problem and to measure substitute or stability within a sample is constrained by the due date of my assignment making it difficult to carry a proper feasibility study. Lack of prior research on the stem the fleet management system topic has not been thoroughly researched on making it difficult to find existing work.1.8 SOLUTION STRATEGY growth of an Online Fleet commission System will find a final result to the problems associated in vehicle fleet management. The system will be genuine using PHP, HTML, CSS and java script at the front end and MySQL at the backend.1.9 WHY THE CHOICEThe Kenyan government institutions have been facing so many challenges whenit comes to management of its fleet of vehicles. I considered this system to be appropri ate to solving the existing challenges in effectively monitoring the vehicles.CHAPTER TWOlit REVIEW2.1 Vehicle Fleet four-in-hand 3.0Fleet management system works more the same as Vehicle Fleet Manager 3.0 which has been developed by vinisoft through enabling you to record, manage and consult all information concerning your vehicle fleet quickly and efficiently. It is designed not bonnie for large transport firms, but service companies and businesses, too. Whether you have a fleet of 3 or 1000 vehicles to look after, we have the solution to check your expectations. In terms of functionality, fleet manager 3.0 works more little the same as Fleet Management System. It does the following It tracks and manages the drivers information engage notified when insurance has expired.Creates group of vehicles.Monitors the petrol consumptionKeep a record of the vehicles details.However, Vehicle Fleet Management 3.0 does not have a faculty to cater for the bookings of the vehicles made in di fferent organisation departments. (Kanuka, 2003 Schwegler, 2000 Taylor, 2006)2.2 Intelligent Fleet Management SystemThis is a system that was developed to control the vehicles in a city. The routing plan of a delivery fleet is usually developed a priori and provides an optimal way of serving customers by taking into account certain constraints, such as delivery time windows. However, such plans whitethorn not cope adequately with the dynamics of a city logistics environment, in which unexpected events (e.g. traffic congestions) often occur during delivery execution. We present the growth and evaluation of a real-time fleetmanagement system that handles such unforeseen events. The system monitors the delivery vehicles in real time, detects deviations from the initial dissemination plan, and adjusts the schedule accordingly by suggesting effective rerouting strategies. The system has been tested in simulation environment and in real-life cases and the results show that delivery perf ormance is intensify significantly and customer satisfaction is improved.Gaps in the systemUnlike Online Fleet Management System, the Intelligent Management system, the system does not capture the details of the driver and also the bookings made to deliver commodities and staff members within the city. Online Management System will capture all this data and it will a far much better system as compared to the Intelligent Fleet Management System.2.3 Fleet Management in defenceThe United soil Government developed a system managed its army fleet. However, in the long, the government realized that the system had its own shortcomings. Due to these fact these drivers, in the UK the opinion of Whole Fleet Management (WFM) was devised as a way of skirmish all operational and training commitments with a trim back fleet and reduced equipment. It was proposed that the practice of issuing units and formations with their full establishment of vehicles would cease and instead, units would hol d a reduced fleet of vehicles sufficient only for low level embodied training. The plan was that their propertys would be augmented from a central pool for higher level training and operations.This process has the potential to improve handiness, reduce maintenance costs and allocate diminished resources at the respectable time, in the right place and in the correct configuration. The operational benefits and efficiency of the WFM concept are such that the UK MOD proposes to extend it to all ground based equipment and vehicles crossways Defence. As such, the benefits are that there will be a reducing in the number of vehicles procured, which will result in a small Total Fleet need (TFR). Quite simply, without WFM the UK MOD will not be able to meet future operational and training requirements.The Management Information System RequirementFM within expeditionary warfare, invariably demands short planning times, so to plan for future operations Commanders need precise and timely i nformation on units, formations and fleets, including Equipment location.What the state of repair of each asset is.How each piece of equipment configured.When each piece of equipment will be ready for use.Research GapsPoor visibility of Land equipment configuration, locations, ownership, usage, maintenance, reliability and availability Inefficient maintenance techniques and procedures, which did not implement Reliability-centred Maintenance (RCM) well and twisty little data analysis. Few effective logistic support partnerships with Industry.2.4 sierra receiving set Fleet Management SystemSierra Wireless defines Fleet Management Solutions (FMS) as a system designed for commercial or private vehicles, trailers or similar vehicles that incorporates data logging, satellite positioning and data communication to a back-office application. Within this definition we note the following areas of Fleet Management Solutions Fleet management (trucking, local delivery, service fleets, utility c ompanies, taxis, term of a contract vehicles, public transit, school buses, emergency service vehicles, heavy equipment, etc.) Container/Trailer tracking User based insurance (Pay as you drive) Stolen Vehicle Recovery / introduce Track and Trace device driver Behaviour Metrics Fleet Management systems allow companies that rely on transportation in their business to remove or minimize the risks associated with vehicle investment, improving efficiency, productivity and reducing their overall transportation costs.Fleet management can include vehicle financing, vehicle maintenance, vehicle telematics (tracking and diagnostics), driver management, fuel management and health and safety management. in advance(p) fleet management systems can easily connect to the vehicles on-board computer, and gather data for the user. Data collected can vary and can include details such as mileage, fuel consumption, and much more, which are then gathered into a global statistics scheme.Research GapsSier ra Wireless Fleet Management System only to keeps log of the track of the vehicles without holding both the vehicles and drivers details.CHAPTER 3SYSTEM MODEL3.0 IntroductionThis chapter outline the online fleet management system model .It covers the following areas implementation of the system, system analysis, watch design DFDs, ER diagrams case diagrams, case scenarios and UML diagrams.3.1 PROJECT IMPLEMENTATIONThe online fleet management system is to be developed using PHP scripts and MYSQL database. Java scripts will be used to validate the data captured from the interface as it is a client side scripting language. The system will be on windows platform but once hosted on a server, it can be accessed by anyone using any platform.3.1 SYSTEM ANALSYSISThe task of system analysis is to establish in detail the proposed system requirements i.e. functional and Non-functional. It aims in understanding the arousal and output of a system and processing steps necessary to perform inputs into outputs. What interface will be provided for the users to interact with the system, based on the skills and computer proficiency of the intended users and what control measures will be undertaken in the system.3.1.1 SYSTEM REQUIREMENTHardware RequirementsThe online fleet management system should be hosted on a server which has Intel duo core processor of speed 3GHz and above, repulse of 2 GB, Hard disk of 160 GB and above.Functional RequirementThese are statements of services the system should provide, how the system should react to particular inputs and how the system should behave in particular situations. The following are facultys which aid in implementingthe system functional requirementi) Security moduleThis module performs login, logout from the system and privileges allocation depending on the type of user who is accessing the system.ii) Vehicle RegistrationThis module captures the details of all the vehicles that are owned by government departments and institutions. iii) Driver RegistrationThis module captures the details of the drivers that are assigned vehicles at department level.iv) Booking VehiclesThis module captures the details of the vehicle bookings made by the different people.v) Duties assignment of vehicles.This module holds the assignment for all the vehicles available at department level.Non-Functional RequirementThese relates to the behaviour of the system in its operation environment. The system should be safe and secure where it should operate without catastrophic failure and protect itself against inadvertent and intrusion. It should be reliable and available thus delivering services as undertake and when requested for.3.2 SYSTEM DESIGNBased on the nature of the project I chose the waterfall development model for software engineering. This model will be used to build the Online Voters Registration System. Its paradigm is as shown below.